Instruction for Chairperson and speakers

1. Precautions regarding personal information

From the perspective of protecting personal information, we request that presentations at the academic conference adhere to the Japanese Society of Pediatric Neurology’s “Guidelines on the Protection of Patient Privacy” and refrain from displaying any information that could identify patients or other related parties. In particular, for video data that inevitably shows patients’ facial expressions, such as seizure videos, we require that patient consent has been obtained. Furthermore, recording, photographing, or videotaping presentations at this academic conference is strictly prohibited. We appreciate the cooperation of all participants.

2. Invitation to the Chairperson

Please come to the chairperson’s seat at the front right of the venue 15 minutes before your session begins.
General presentations (oral presentations) and International Sessions (Platform Presentations) should be conducted within a 10-minute time limit (7 minutes for presentation, 3 minutes for Q&A). Please begin your session as soon as the allotted time arrives.
Presentation times will be timed in the presentation rooms. A yellow light will illuminate at the podium and the chairperson’s seat two minutes before the end of the presentation time, and a red light will illuminate at the end of the presentation time. Please be considerate and ensure that the session does not end late.

3. To the presenters

Presentation Time and Format
① General presentations (oral presentations) and International Sessions (Platform Presentations) will have a 7-minute presentation time followed by a 3-minute Q&A session. Please follow the instructions of the session chair regarding the start and end of each presentation. Presentation times will be timed in each oral presentation venue. A yellow light will illuminate on the podium and the chair’s desk 2 minutes before the end of the presentation time, and a red light will illuminate at the end of the presentation time, so please use these as a guide for the presentation time.
② Presentation times for sessions other than those mentioned above will be as previously announced. Please follow the instructions of the session chair regarding the start and end of your presentation.
Presentation format:
All sessions are PC presentations only. Presenters in the International Session (Platform Presentation) must prepare their data in English and present in English. The language of presentations for general abstracts is Japanese, but please use English for slides whenever possible to ensure they are easily understood by international participants.
Please be sure to clearly indicate the source of any figures or tables cited in your presentation slides. The first author, source, and year are mandatory.

4. Data preview and acceptance

Previews and data submission for presentations will be handled at the PC reception desk during the hours listed below. Please note that data cannot be submitted anywhere other than the PC reception desk. Presenters must submit their data at least one hour before the start of their presentation session (30 minutes before or the day before for early morning presenters).

PC reception

Date	time	venue	place
Wednesday, June 3rd	14:00-15:00 14:00-15:00	Light Cube Utsunomiya Hotel Mystays Utsunomiya	3F Foyer 9F Luce
Thursday, June 4th	8:00-16:30 8:30-16:30	Light Cube Utsunomiya Hotel Mystays Utsunomiya	3F Foyer 9F Luce
Friday, June 5th	7:30 AM – 7:30 PM 8:30 AM – 5:00 PM	Light Cube Utsunomiya Hotel Mystays Utsunomiya	3F Foyer 9F Luce
Saturday, June 6th	8:30 AM – 4:00 PM 8:30 AM – 1:00 PM	Light Cube Utsunomiya Hotel Mystays Utsunomiya	3F Foyer 9F Luce

Regarding the creation of presentation data

① Request for disclosure of conflicts of interest (COI) in announcements

The principal presenter and co-presenters of each presentation are required to disclose any COI (Conflict of Interest) related to the research, including any provision of salary, research funds, or personnel from for-profit companies or organizations related to the products or services included in the research. Therefore, please disclose this information when presenting.
Regardless of whether or not you have a COI, please disclose it at the beginning or on the second slide of your presentation. You can find
the COI disclosure format here .

② Please prepare the presentation data according to the following instructions.

a. Available computers

Windows	Presentations using USB storage or laptops are permitted, but we would appreciate it if you would avoid bringing laptops and instead bring media instead.
Macintosh	Please bring your own Macintosh. Bringing data created on a Macintosh on other media is not permitted.

b. Use of video and audio

The presentation venue will be equipped to handle video and audio output. If you are bringing presentation data that includes video, please ensure it is in a format compatible with Windows Media Player (MP4 format is recommended). Please be careful of broken links when using video. After copying the completed PowerPoint file to a USB storage device or other media, you can test the video on a PC other than the one used to create the presentation. If it plays correctly, there should be no problem. If your presentation includes video, we recommend bringing your own PC.

c. Bringing in data on USB storage

Creation of presentation data	Please create this using a Windows 7 or later operating system. The application recommends a 16:9 aspect ratio, but it can also support 4:3 (the screen will appear slightly smaller).
Total data volume	There is no limit on the total amount of data, but please prepare your data so that your presentation can be completed within the allotted time.
How to submit data	Media format: We accept USB storage devices. Please make a copy and bring it with you. Please save your presentation data in a folder named “Presentation Number + Your Name”. This folder should only contain the PowerPoint file used for your presentation (including any video files, if any). Data acceptance and return: If you bring in data on a USB storage device, we will only copy the data at the PC reception desk, and the media will be returned to you on the spot. Data submission time: Please submit your presentation data to the PC reception desk at least one hour before your presentation (early morning presenters should complete the submission 30 minutes before their presentation or by the day before). All presentation data will be deleted by the conference organizing committee after the conference concludes.

d. If you bring your own laptop or Macintosh computer (both Windows and Macintosh)

conditions	Please bring a PC capable of outputting to an external display. The cable connector provided at the venue is HDMI. If any other conversions are required, please provide the included adapter yourself. Please be sure to bring your AC adapter (power cord). Please note that we may not be able to accept your request if you do not have an AC adapter.
Reception and return	Please register at the PC reception desk at least one hour before your presentation (early morning presenters should register 30 minutes before their presentation or by the day before). After checking the availability of previews, video, and audio at the PC reception desk, please proceed to the presentation venue with your own laptop or Macintosh. In the presentation venue, please bring your laptop or Macintosh to the presentation equipment operator’s seat on the front left side of the venue at least 15 minutes before the session begins. Immediately after your presentation ends, please pick up your laptop or Macintosh computer from the presentation equipment operator’s desk.

conditions

Please bring a PC capable of outputting to an external display.
The cable connector provided at the venue is HDMI.
If any other conversions are required, please provide the included adapter yourself.
Please be sure to bring your AC adapter (power cord). Please note that we may not be able to accept your request if you do not have an AC adapter.

Reception and return

Please register at the PC reception desk at least one hour before your presentation (early morning presenters should register 30 minutes before their presentation or by the day before).
After checking the availability of previews, video, and audio at the PC reception desk, please proceed to the presentation venue with your own laptop or Macintosh. In the presentation venue, please bring your laptop or Macintosh to the presentation equipment operator’s seat on the front left side of the venue at least 15 minutes before the session begins.
Immediately after your presentation ends, please pick up your laptop or Macintosh computer from the presentation equipment operator’s desk.

General Presentation (Poster), To Poster Presentation Presenters

1. Schedule

Date	Target session number	Notice	Poster presentation (free discussion)	Removal
Thursday, June 4th	Pages 1-15 (General presentations (posters) 1-15) IP (International Session (Poster Presentation))	Please present your documents between 9:00 and 18:00.	18:10-19:10
June 5th (Friday)	BP (General Presentation (Poster) Outstanding Presentation Award Session) Pages 16-25 (General presentations (posters) 16-25) BIP (International Session (Poster Presentation) Outstanding Presentation Award Session)	Please present your documents between 9:00 and 18:00.	18:20-19:20	Please remove your items between 19:30 and 21:00.

Posters will be changed daily. Please post and remove them at the designated times.
There will be no presentations. This will be a free discussion format on-site. Based on your presentation number, please wait in front of your poster during the designated time slot and engage in free discussion with other participants.
The poster boards are equipped with ribbons for presenters, so please wear a ribbon and be ready for the free discussion session so that it is clear that you are a presenter.
Please remove your posters responsibly within the designated time. Posters that are not collected by the designated time will be removed by the conference organizing committee and disposed of after the conference concludes.

Please use the thumbtacks provided on the panel displaying your presentation number to attach your poster during the designated posting time.
The poster panel measures 200cm high and 90cm wide. The presentation number (20cm x 20cm) on the upper left of the panel will be provided by the secretariat.
Presenters should display the presentation title, presenter’s name, affiliation, and the names of all co-presenters in a 70cm wide x 20cm high space at the top of the designated panel, excluding the presentation number.
Please display the main text in the 90cm x 180cm space below. For better visibility, we recommend creating a poster measuring 150cm high and 90cm wide. (See diagram on the right.)