The 81st Annual Meeting of the Japanese Cancer AssociationThe 81st Annual Meeting of the Japanese Cancer Association

For Chairs and Speakers

Session Category & Language

Instruction for Chairs and Speakers who come to Yokohama

*If you attend JCA online, please see the instruction that has been sent by email individually.

English Oral Sessions, Japanese Oral Sessions:
Instruction for Chairpersons and Speakers

All speakers including speakers in Japanese Oral Sessions are required to make their presentation data in English.
Official Language for English Oral Sessions is English. Official Language for Japanese Oral sessions is Japanese.

For Chairpersons

  1. Chairpersons are requested to be seated on the Next Chairpersons Seat in the lecture room, no later than 15 min. prior
    to the session starts.
  2. There is no announcement to call attention to start the session. Session composition is to be controlled by the
    chairpersons. Chairpersons are asked to ensure all sessions start and finish punctually as scheduled.
    Additional remarks, discussions and proceedings will be left entirely up to chairpersons’ decisions.
  3. In case that the previous session finished earlier than scheduled, please wait to commence your session until the
    scheduled time comes.

For Speakers

  1. The time keeper will show a yellow lamp 1 min. before the end time and a red lamp just on the time limit.
  2. Only computer presentations will be available for the oral sessions.
    Please prepare presentation data in English.
  3. The 2nd slide should be the COI disclosure in your presentation. See the details on the annual meeting website.
  4. Audio-Visual Materials
    1) Please save your data either in USB memory device, and deliver it to the PC Center. Windows is the only
    operating system available for the presentations. If you have prepared the presentation data on a Macintosh, you are
    required to bring your own PC.
    *For those wishing to show a video, please bring your own personal computer. You are also required to make sure to check that
    your data has not been infected by any virus in advance by using the latest version of the security software.
    2) Please submit your data at the PC Center, and check whether all the data are shown properly.
    3) Even if you use your own PC, you are required to check your presentation data at the PC Center and bring your PC to
    the operation desk in the session room no later than 30 min. prior to the session starts. Following the conclusion of
    your session, we will return your PC at the operation desk. Please come to the operation desk promptly to claim your
    PC.
    4) If you need any assistance with the set-up, please do not hesitate to ask for the assistance at the PC Center.
    5) When you are next one in line to give your presentation, please be seated on the Next Speakers Seat.
  5. The PC Center will be open during the following hours. Speakers are requested to present their data at least 45 min.
    prior to their presentation starts. If your session is the first one in the morning, you are advised to bring your presentation
    data the day before the session is scheduled.

PC Center

* 1F Foyer, PACIFICO YOKOHAMA
Sep. 29(Thu.) 8:00 – 18:00
Sep. 30(Fri.) 7:30 – 18:00
Oct. (Sat.) 7:30 – 16:00

Poster Sessions: Instruction for Presenters

For Speakers

  1. Posters will be replaced every day for the next poster presentations.
  2. Please prepare presentation materials (posters) in English.
  3. The poster should contain the COI disclosure statement.See the details on the annual meeting website.
  4. Ribbons for the presenters and pins for placing the posters are attached on the panel.
  5. Chairpersons are assigned for every Poster Sessions. Each presentation has 4 min. to present followed by 2 min. discussion. All
    the speakers are asked to keep to the allocated time.
  6. Presenters are requested to be in front of the poster panels no later than 5 min. prior to the session starts.
  7. Please check the Poster Session Area on this program to find the location of your assigned poster board.
    Presenters are requested to mount their posters on the assigned board.
    Poster panels are 160 cm high x 120 cm wide. Please refer to the diagram, and use large-sized characters for easy reading.
    20 cm high x 100 cm wide of the upper part of the panel will be used for labeling your Poster Title, Affiliation, and the authors’ names,which should be prepared by presenters.
    Poster removal:
    Sep. 29(Thu.) 18:00 – 18:30
    Sep. 30(Fri.) 18:00 – 18:30
    Oct. (Sat.) 17:40 – 18:10
  8. Any posters remaining on the panels after the removal time will be discarded by the secretariat.