IDF-WPR Congress 2023/15th Scientific Meeting of AASD（IDF-WPR/AASD 2023）

Instruction for Chairs/Speakers

Instructions for Special / Plenary / President Lecture, Symposium and Oral Presentation

All speakers are kindly requested to strictly observe the allocated presentation time. In order to help you keep within the allocated time limit for your presentation, a light-signal system will be used. The speaker will be signaled by orange light 1 minute before the allocated time ends and by red light when the time is up. Please finish your presentation within the allocated time.

1. Special / Plenary / President Lecture, Symposium

Please follow the time previously announced from the congress secretariat.

2. Oral Presentation

Allocated time for Oral Presentations: 7 minutes talk and 4 minutes discussion.
Oral presentations can only be made with Windows and Mac PCs (single screen only). If you have Mac data, please bring your own laptop PC.
Mac format is not applicable for USB flash memory or Hard Disk Drive (HDD) users. Please bring your own laptop PC.
Please visit the Speakers’ Preview Desk, no later than 30 minutes prior to your presentation in order to preview and submit your presentation file.

Speakers’ Preview Desk

Please register your presentation data only at the Speakers’ Preview Desk. The Speakers’ Preview Desks are located in the lobby of Main Hall.

Preview & Data Registration

7/21 (Fri) 8:00 – 18:00
7/22 (Sat) 7:00 – 18:00
7/23 (Sun) 7:00 – 12:00

Type of oral presentation:

(1) presenters using a USB or HDD and (2) presenters using their own laptop. The instructions for each type of presentation are provided below. Please carefully read the instructions that apply to you.

For presenters using their own laptop PC

At the Speakers’ Preview Desk

Please confirm that your own PC is connected properly to the preview monitor.
Please provide your own AC adapter and connecter. The only type of connecter available at the Speakers’ Preview Desk is a HDMI.
We recommend that you provide your own connecter in case your PC does not accept the HDMI connecter.
If your presentation includes audio or video, please notify the staff.
Please turn off your screen-saver, power saving function and unset the password.
Please have a backup copy of your data ready in case there is a problem with your presentation data.

After Data Registration

Please take the next speaker’s seat during the presentation up to 15 minutes prior to your own presentation.
The operator will keep your computer and check the connection. After your presentation is over, please come to the Operation Desk to pick up your computer. Please note you will be unable to modify your data in the presentation room.
The operator will display only the first page of your presentation. Please use the mouse or the keyboard on the podium to advance to subsequent slides as you proceed with your presentation.
Please confirm that data are properly output to the external monitor from your laptop PC.
The resolution of the projection screen is XGA (1920*1080 pixels).

For presenters using USB flash memory or HDD

Presentations can only be given using data stored on a USB flash memory drive or HDD.

Instructions for Saving Your Data

OS and application for the presentations are Windows 10 and PowerPoint 2016 and 2019.
To avoid display problems with your presentation, use only standard OS fonts such as Times New Roman, Arial, Arial Black, Arial Narrow, Century, Century Gothic, Courier, Courier New or Georgia.

File Management

The resolution of the projection screen is XGA (1920*1080 pixels).
Maximum 512 MB is allowed for oral presentations.
You can use audio or video in your presentation. We recommend any video data to be in MP4 format which can be played with Windows Media Player.
All data files should be in one folder, including any reference files such as video images.
Please have a backup copy of your data ready in case there is any problem with your presentation data.
To avoid the possible spread of computer viruses, always scan your presentation files beforehand with updated anti-virus software.
After saving your presentation file on the appropriate medium, run a test on another PC to make sure it works properly.

At the Speakers’ Preview Desk

Please confirm that the data for your presentation are displayed properly on the preview monitor.
If your presentation includes audio or video, please notify the staff.

After Data Registration

Please take the next speaker’s seat 15 minutes prior to your presentation. Please note that you are unable to modify your data in the presentation room.
The first page of your presentation will only be displayed by the operator. Please use the mouse or the keyboard on the podium to advance to subsequent slides as you proceed with your presentation.
Your data will be copied into our network sever at Speakers’ Preview Desk and the PC at the Operation Desk of the presentation room. However, the copied data will be erased after the congress.

Conflict of Interest Disclosure

If the research included in your presentation was supported by pharmaceutical companies you must indicate the company’s role in analyzing the data or preparing the abstract.
For disclosure, Please use the following COI template.

To Poster Presenters

Poster presentations rank equally with oral presentations at IDF-WPR Congress 2023 and the 15th AASD Scientific Meeting.

Preparation

  1. Size of usable area: 90 cm wide and 160 cm high (width x height).
  2. Speakers should prepare a paper tag to indicate the title of presentation, name of the author(s) and affiliation(s) in a space of 70 cm wide and 20 cm high.
    * Poster Number will be prepared by secretariat and presenters do not have to prepare by themselves.
  3. Although the layout of the poster is left to the speakers’ discretion, poster presenters are
    requested to arrange the poster in the order of (1) Purpose / Objective (2) Methods (3) Conclusion.
  4. Only English language may be used.
  5. All characters/charts should be large enough to be legible from a distance of 3 meters.
  6. The presentation number of your poster has been given to you in the notification of acceptance.
    This number will also be printed in the abstract booklet and on the poster board.

At the Meeting

  1. Poster sessions will take place in Event Hall.
  2. Poster number and pins will be available at the poster board.
  3. Posters should be displayed on the assigned board during following time on the day of their presentation.
  4. The poster presenting authors are expected to be in front of their poster panel at least 10 minutes prior to their session and should be presented in the Poster Area during the following times on the day of their presentation for poster discussion.
  5. Presentation times for each speaker is 7 minutes in total (5 minutes presentation followed by 2 minutes discussion). Poster presenters should keep the time to ensure smooth proceedings, according to chair’s moderation.
  6. Posters should be dismantled during the following times on the day of their presentation. Any posters remaining after the designated time will be discarded by the Secretariat.

Poster schedule

Installation

Friday, July 21, 9:00 – 12:00
* If you are not able to install your poster within the above time, please post your poster by noon of your presentation.

Poster Sessions

Session ID Session Theme Date and Time
WPBS-01 Adiposcience I Friday, July 21, 13:40 – 14:10
WPCS-01 Diabetes-related comorbidities Friday, July 21, 13:40 – 14:50
WPCS-02 Diabetes and liver disease I Friday, July 21, 13:40 – 14:50
WPCS-03 Diabetic kidney disease Friday, July 21, 13:40 – 14:50
WPCS-04 Medical nutrition therapy for diabetes Friday, July 21, 13:40 – 14:50
WPCS-05 Etiology and pathophysiology of Type 2 diabetes I Friday, July 21, 13:40 – 14:50
WPCS-06 CSII/CGM Friday, July 21, 13:40 – 14:50
WPCS-07 Diabetes and obesity I Friday, July 21, 13:40 – 14:50
WPCS-08 Other types of diabetes Friday, July 21, 13:40 – 14:50
WPEC-01 Diabetes education and care I Friday, July 21, 13:40 – 14:50
WPBS-02 Islet cell biology I Friday, July 21, 14:50 – 16:00
WPBS-03 Islet cell biology II Friday, July 21, 14:50 – 16:00
WPCS-09 Diabetes and atherosclerosis I Friday, July 21, 14:50 – 16:00
WPCS-10 Diabetes in older adults Friday, July 21, 14:50 – 16:00
WPCS-11 Diabetes and obesity II Friday, July 21, 14:50 – 16:00
WPCS-12 Glucose-lowering agents for diabetes I Friday, July 21, 14:50 – 16:00
WPCS-13 Type 1 diabetes Friday, July 21, 14:50 – 16:00
WPCS-14 Type 2 diabetes I Friday, July 21, 14:50 – 16:00
WPEC-02 Diabetes education and care II Friday, July 21, 14:50 – 16:00
WPEC-03 Obesity, exercise and more Friday, July 21, 14:50 – 16:00
WPBS-04 Adiposcience II Saturday, July 22, 14:40 – 15:30
WPCS-15 Diabetes and cancer Saturday, July 22, 14:40 – 15:30
WPCS-16 COVID-19 and Diabetes Saturday, July 22, 14:40 – 15:30
WPCS-17 Diabetes and atherosclerosis II Saturday, July 22, 14:40 – 15:30
WPCS-18 Diabetes and kidney disease Saturday, July 22, 14:40 – 15:30
WPCS-19 Diabetes and liver disease II Saturday, July 22, 14:40 – 15:30
WPCS-20 Etiology and pathophysiology of Type 2 diabetes II Saturday, July 22, 14:40 – 15:30
WPCS-21 Etiology and pathophysiology of Type 2 diabetes III Saturday, July 22, 14:40 – 15:30
WPCS-22 Gestational diabetes Saturday, July 22, 14:40 – 15:30
WPCS-23 Glucose monitoring (SMBG/CGM) Saturday, July 22, 14:40 – 15:30
WPBS-05 Diabetes and related metabolic disorders Saturday, July 22, 15:50 – 16:50
WPCS-24 Diabetic retinopathy and neuropathy Saturday, July 22, 15:50 – 16:50
WPCS-25 Diabetic foot Saturday, July 22, 15:50 – 16:50
WPCS-26 Clinical trials and cohort studies Saturday, July 22, 15:50 – 16:50
WPCS-27 Diabetes and obesity III Saturday, July 22, 15:50 – 16:50
WPCS-28 Glucose-lowering agents for diabetes II Saturday, July 22, 15:50 – 16:50
WPCS-29 Diabetes and sarcopenia Saturday, July 22, 15:50 – 16:50
WPCS-30 Type 2 diabetes II Saturday, July 22, 15:50 – 16:50
WPEC-04 Diabetes education and care III Saturday, July 22, 15:50 – 16:50
WPEC-05 Diabetes education and care IV Saturday, July 22, 15:50 – 16:50

Poster Presentation List

Dismantle

Sunday, July 23, 10:00 – 12:00
* Please keep posters posted until July 23. Posters that have not been removed after 13:00 will be removed by the secretariat.

Conflict of Interest Disclosure

If the research included in your presentation was supported by pharmaceutical companies you must indicate the company’s role in analyzing the data or preparing the abstract on the poster.

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