IDF-WPR Congress 2023/15th Scientific Meeting of AASD（IDF-WPR/AASD 2023）

Registration

Registration is now open!
We are eagerly preparing to hold the congress mainly on-site, but we will also have video on-demand streaming for the Symposia and Plenary Lectures to make the most of this congress and to encourage participation from around the world.
We are looking forward to your participation!

Registration Period

April 25 (Tue) – noon of August 31 (Thu), 2023 (UTC+9)

Registration Fee

Category Fee
AASD member
JDS member
JADEC member
IDF/WPR overseas member organization		 JPY 10,000
Others JPY 15,000
Undergraduate student
(except working adult student)		 Free

※All listed fees include local consumption tax of 10%.

※All the participants will have access to the online abstracts (to be announced before the congress).
Participants who will attend in person can receive the program booklet at the venue.

※Unpaid registration will not be considered as valid.

How to register

Please register via the “New registration” button at the bottom of this page after reviewing the information below.

Payment method

Payment is accepted by credit card (VISA, MasterCard, JCB, AMEX, or Diners Club).

※Please note that online payment by credit card is the only supported payment method.

※Payment deadline: 72 hours after you’ve registered your information or the registration deadline, whichever comes first. If registering during the event dates, please pay before arriving at the venue.

※Your registration will be considered invalid if payment is not received before the deadline, and you will be unable to create a new registration using the same e-mail address. Please use a different e-mail address if you wish to create a new registration. Please contact the support desk if you are unable to register.

※The registration system and credit card payment service is operated by Japan Convention Services, Inc.(JCS).
The following name will appear on your credit card statement for registration
In English: JCS 7
In Japanese: 日本コンベンションサービス登録７

Registration e-mail address (ID) and password

You’ll need the e-mail address and password that you registered when logging in to the service counter and for on-demand streaming. Your password will not be included in e-mail communications from the conference organizer for security reasons, so be sure to make a note of it so that you don’t forget.

How to receive your name tag, receipt, certificate of attendance

If you’re attending in person If you’re participating online
Name tag Receive your name tag by scanning the QR Code you receive at the venue. None issued
Payment Receipt Log in to the service counter by 23:59 of August 31 (Thu), 2023 (UTC+9), and download on your own side.
*These documents are available only in digital form. Please note that we are unable to issue them on paper media or mail them.
Certificate of Attendance Log in to the service counter between noon of July 24 (Mon) and 23:59 of August 31 (Thu), 2023 and download on your own side.
* These documents are available only in digital form. Please note that we are unable to issue them on paper media or mail them.

Changing your information

You can revise or change your information and participation method at the service counter as described below. If you plan to attend in person, please bring the most recent QR Code (the one you obtained after making changes).
Your e-mail address, registration categories and fees cannot be revised or changed.
If you chose the wrong registration categories and fees, please contact the support desk by e-mail and inform them of your issue.

Cancellation policy

Please note that we are unable to cancel registrations that have already been paid for or duplicate registrations, or to provide refunds. Additionally, please exercise care as we are also unable to process changes that would result in a change in fees that have already been paid.

Supported Browser

Computer Windows Google Chrome (most recent version)
Mac Safari (most recent version)
Smartphone Android Google Chrome (most recent version)
iPhone Safari (most recent version)

Visa Information

A visa is required for citizens of countries and regions that do not have visa exempt agreements with Japan. Visa process differs from country to country. Please contact the Consular Section of the Embassy or Consulate General of Japan nearest you for inquiry.

For more information, please visit the Japan’s Ministry of Foreign Affairs site.

* Note:
If you are required to submit documents issued by Congress Organizer, please contact the Registration Support Desk by June 30, 2023.

Contact for Registration

Please contact Registration Support Desk if you have any queries related to registration.
For anything other than registration, please contact Congress Secretariat.

※Please be sure to note your name and institution/company when submitting an inquiry.

Registration Support Desk of IDF-WPR / AASD 2023
E-mail: idfwpr-aasd2023@reg-convention.com
(10:00 am to 5:00 pm on weekdays)

Congress Secretariat of IDF-WPR / AASD 2023
c/o Japan Convention Services, Inc.
E-mail: idfwpr-aasd2023@convention.co.jp

FAQ (Click a question to expand its answer.)

Q. Is it possible to register groups of people who belong to the same organization?
A. It is not possible to register groups. Each participant should register separately.
Q. I forgot the password I used to register.
A. You can reset your password from the service counter using the e-mail address you registered.
Q. I don’t know my log in ID and password for the service counter.
A. Please log in using the e-mail address (ID) you used to register and the password you set at that time.
Q. I forgot the e-mail address (ID) I used to register.
A. Please contact the support desk by e-mail (idfwpr-aasd2023@reg-convention.com) and inform them of your issue.
Q. I’d like to receive a Payment Receipt.
A. Log in to the service counter by 23:59 of August 31 (Thu), 2023 (UTC+9), and download on your own side.
*These documents are available only in digital form. Please note that we are unable to issue them on paper media or mail them.
Q. I’d like to receive a Certificate of Attendance.
A. Log in to the service counter between noon of July 24 (Mon) and 23:59 of August 31 (Thu), 2023 and download on your own side.
* These documents are available only in digital form. Please note that we are unable to issue them on paper media or mail them.
Q. I’d like to change my registration information (name, institution/company, etc.) or correct an error.
A. You can change your registration information by logging in to the service counter using the e-mail address and password you registered. If you plan to attend in person, please bring the most recent QR Code (the one you obtained after making changes).
Your e-mail address and registration categories and fees cannot be revised or changed.
If you chose the wrong registration categories and fees, please contact the support desk by e-mail (idfwpr-aasd2023@reg-convention.com) and inform them of your issue.
Q. I deleted or cannot find the e-mail with my QR Code.
A. You can obtain another copy of your QR Code by logging in to the service counter using the e-mail address and password you registered.
Q. I’m trying to pay with a credit card, but a payment error is preventing the transaction from completing.
A. Please check the error message that is shown when you try to pay. If you continue to see the same error after verifying that the credit card information and security code you entered are correct, please contact your credit card issuer.
Q. Clicking the payment URL in the e-mail doesn't take me to the credit card payment interface.
A. Copy the entire payment page URL (starting with “https:// ”) and paste it into your browser’s URL field to access the page. The URL will no longer take you to the online credit card payment interface once the 72-hour payment deadline has passed. Your registrations will be considered invalid if payment is not received before the deadline, and you will be unable to create a new registration using the same e-mail address. Please use a different e-mail address if you wish to create a new registration. If you’re unable to register, please contact the support desk by e-mail (idfwpr-aasd2023@reg-convention.com) and inform them of your issue.
Q. I paid the registration fee by credit card, but the e-mail address I used to register hasn’t received any messages.
A. Please check your junk or spam folder to see if the message, sent from “sendonly-kazasdake@convention.co.jp,” has been moved there. If you’re using a mobile device to receive e-mails and the app has been configured to reject messages from certain domains or senders, or messages that contain URLs, you may not be able to receive e-mails from the conference’s system. Please contact the support desk by e-mail (idfwpr-aasd2023@reg-convention.com) and inform them of your issue.
Q. I haven’t received any message from the system even though I configured my e-mail app to accept messages from “convention.co.jp.”
A. Please check your junk or spam folder to see if the message, sent from “sendonly-kazasdake@convention.co.jp,” has been moved there. There may be an error in the e-mail address you used to register. Please contact the support desk by e-mail (idfwpr-aasd2023@reg-convention.com) and inform them of your issue.

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