AASSFN2023

Presentation Guidelines

For Chairpersons

  1. Chairpersons are requested to be seated on the Next Chairpersons Seat in the lecture room, no later than 15 min. prior to the session starts.
  2. There is no announcement to call attention to start the session. Session composition is to be controlled by chairpersons.
    Chairpersons are asked to ensure all sessions start and finish punctually as scheduled.

For Speakers

  1. The presentation schedule is informed by the secretariat prior to the meeting. All speakers are asked to keep to the allocated presentation time.
  2. Speakers are requested to be seated on the Next Speakers Seat in the lecture room, no later than 15 min. prior to the session starts. When you are next one in line to give your presentation, please be seated on the Next Speakers seat.
  3. Audio-Visual Materials
    ① Please save your date in USB memory device and deliver it to the PC Center 45min prior to the session starts.
    ② Please submit your data at the PC Center, and check whether all the data are shown properly.
    ③ If you need any assistance with the set-up, please do not hesitate to ask for assistance at the PC Center.

Guidelines for Presentations

All the oral presentations are to be made on the PC, and all the speakers are requested to make their presentation data in English.
Please save your presentation data following the guidelines below, and save on a USB flash drive.
Windows is the only operating system available for the presentations. If you have prepared the presentation data on a Macintosh, you are advised to bring your own PC.
For smooth progression of the sessions, speakers are requested to follow the guidelines.

  • If you have prepared the presentation data on a Macintosh, you are advised to bring your own computer.
  • AASSFN2023 will not be responsible for any troubles caused by the operation or actions that do not follow the guidelines.
  • Please refrain from using Presenter view.

OS and Applications

OS: Windows
Applications: PowerPoint 2021

Monitor Size (Resolution)

Full　HD（1920 x 1080）

* Please check in advance that all the data appear properly under the specified conditions.

Backup Data

Please bring backup data to the meeting site if at all possible.

Font

Please use default-setting fonts of Windows.

Movies

For those who wish to show a movie, it is recommended to bring their own PC to run the presentation slide.
Movies should be prepared in Windows Media Player for Windows users.
Movie data should be saved in the same folder as your presentation data.

Note for video files

For Windows users, please bring a video file that can be played using a codec that can operate on 　the default settings (video files are recommended to be mp4 formatted).

Screen ratio

16:9

Audio

Sound function will be available.
Please notify the PC Center staff that your presentation data contains audio files.

Presentation in the session rooms

An LCD monitor, a keypad and a mouse are available on the podium. When you come up to the stage, your first slide will be projected on the screen automatically. Any following operations must be self-operated by the speaker.

Data Deletion

All data saved into the server will be completely deleted upon the completion of Annual Meeting.

For Speakers bringing their own PC

Even if you use your own PC, you are required to check your presentation data at the PC Center and bring your PC to the operation desk in the session room no later than 30 min. prior to the session starts.

Please bring the AC adapter for your PC.

Only HDMI are available for cable connection on site. Make sure your own machine supports this type of connection, or prepare a right connector to hook up your laptop. Please cancel your screen saver, power saving, and password setting in advance.
Please prepare backup data with USB flash drive.

Sample

Poster Session Guidelines

Mounting Viewing Discussion Removal
April 28 (Fri) 10:00-11:00 11:00-15:20
16:20-18:50		 15:20-16:20 –
April 29 (Sat) – 9:00-15:25 15:25-16:25 16:30-17:30

For Speakers

  1. Posters will not be replaced during 2days.
  2. Poster sessions will be presented and discussed without chairpersons. All speakers are asked to keep to the allocatedtime.
  3. Presenters are requested to be in front of the poster panels no later than 5 min. prior to the session starts.
  4. Any posters remaining on the panels after the removal time will be discarded by the secretariat.
  5. Presenters are requested to mount their posters on the assigned board.
  6. Poster panels are 210cm high x 90cm wide. Please refer to the diagram and use large-sized characters for easy reading. 　　　
    20 cm high x 70 cm wide of the upper part of the panel will be used for labeling your Poster Title, affiliation, and the authors’ names, which should be prepared by presenters.

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